Hướng dẫn cách viết đơn xin nghỉ việc súc tích, thuyết phục nhất

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1. What is a resignation letter?

A resignation letter (resignation application) is a document presenting a proposal not to work at the company, asking to terminate the labor contract. The resignation letter is usually written on 1 page with a clear structure, simply explaining the reason for the resignation and the expected time of resignation.

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Writing and sending a resignation letter is just one step in the resignation process. The resignation letter will be written in Vietnamese, English or other foreign languages ​​depending on the job and work unit. Applications for leave are divided into: Applications for resignation (complete leave), applications for paid leave, applications for unpaid leave. In the content below, we will continue to learn how to write a resignation letter (termination of labor contract).

2. Necessary contents in the resignation letter

A resignation application is a mandatory procedure that any employee who wants to quit a company or business must complete. When writing this application, you need to comply with general standards. In the resignation letter form, you will need to ensure that all of the following main contents are included:

• Declare personal information: Clearly state full name, job title, and working address.
• State the reason for leaving the job: Briefly and clearly state the reason for leaving the job. The recipient will rely on this section to decide whether to approve the resignation or not.
• Time off: Write down the exact time you want to quit so the company can arrange, recruit and train a suitable replacement.
• Content of work handover: Clearly state the content of work to be handed over to the future replacement.

3. Important notes when writing a resignation letter

Clearly state your intention to quit your job

The important factor in creating a professional resignation letter is clearly stating your intention to quit your job. If you are vague about your intention to quit or your goals are unclear, it will cause unnecessary misunderstandings between your manager and your remaining colleagues about you.

Provide appropriate notice

You should submit your resignation letter 2 weeks to 1 month before the official time of resignation. Because when there is a shortage of human resources, the company needs more time to fill vacant positions, recruit and train people to replace your position. If the job is complicated, you need more time to hand it over to someone else. Notifying the company in advance also shows that you are responsible at work.

State a legitimate reason for leaving the job

If you quit your job because you are dissatisfied with the company or have a new job at another company, do not write in your resignation letter. Please cleverly give reasons to avoid losing sympathy and relationships on both sides. However, the reason you give must be clear and demonstrate your desire to leave the company.

Important notes when writing a resignation letter

Some reasons for asking for leave that are considered polite, easily accepted and do not offend the company that you can refer to are:

• Want to change the working environment.
• Career development orientation is no longer suitable for the company.
• Change of address, not convenient to work at the company.
• There are no opportunities for advancement at work.
• Busy with family,…

The writing style is courteous and polite

You need to keep a serious, polite, and gentle administrative tone to show respect for the person handling your resignation. Even though you no longer work at the company in the future, you may never even see each other again, but you still have to show politeness, civilized and proper behavior.

4. How to write parts of a resignation letter

• National name, motto.
• Application for resignation / Application for resignation: Capitalized, with accents.
• Dear: Send your resignation letter to the correct person and department in charge, including – Department Head [tên bộ phận bạn làm việc]Human Resources Administration Department or company Board of Directors.
• Full name: Write full name with accents.
• Date/month/year of birth: Record accurate date, month, and year of birth information.
• Position held: Position name, department
• Purpose of writing the application: Clearly state that you are sending the application for the purpose of resigning or quitting your job. For example: “I am writing this application to request the board of directors and the company’s management board to let me quit my job…”.
• Proposed time off: Write clearly the desired time off.
• State the reason for leaving: It is not required that you list all detailed reasons for leaving. You can give a general and convincing reason as HR Insider suggested above. Some reasons for leaving a job that should not be mentioned in the resignation letter are: Parents say to leave, because of personal sadness, not being able to integrate with the company, low salary, dissatisfaction with management,…
• Promise to hand over and quit your job according to the correct process: If you resign or quit your job with a reasonable reason and give advance notice according to regulations and commitments in the contract, the company has no reason to keep you. chief. However, you still need to make sure to complete the work and project you are undertaking and hand over and guide the new person to replace your position.
• Thank you and sign, write your full name: At the end of the resignation letter, don’t forget to thank and sign, write your full name. In case because of an unexpected situation, you want the company to be flexible enough to let you off sooner or if you quit your job will cause difficulties and put the company in a passive position, please be polite by writing “I understand that the decision If you intend to quit your job at this time, it will cause inconvenience, but I still hope that the company will sympathize and create favorable conditions…”.

5. Some professional resignation letter samples

Model number 1

SOCIALIST REPUBLIC OF VIETNAM

Independence – Freedom – Happiness

RETIREMENT APPLICATION

To: – Board of Directors of the Company………………

– Head of Human Resources……………….

– Head of department.…………………………

My name is: …………………………………………………………………………….

Date of birth: ………………………………………………

Position : ………………………. Part: ……………………………….

I make this application with the following content:

I would like to resign from your company…. from date….month…. year… with reason: ……………………………

I am very satisfied and honored to work at the Company…. in recent times. Than…. During my years of working, the Company has done its best to create favorable conditions to help me, giving me the opportunity to work with sincere and likable colleagues in a professional and dynamic working environment. My days working at the Company have helped me gain many valuable experiences.

I would like to sincerely thank the Company for trusting me during the past time and wish the Company to always develop sustainably and achieve more success in the future.

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I hope the company Board of Directors will consider and approve my leave.

While waiting for the approval of the Board of Directors, I will continue to work seriously, handing over work, assets, and tools to…….., department……..

Tasks handed over: ……………………………………

I commit to fully hand over the work to the relevant person before officially quitting my job.

Thank you very much!

……, day …… month …… year……

Applicant

(Sign, write full name)

Model number 2

SOCIALIST REPUBLIC OF VIETNAM

Independence – Freedom – Happiness

RETIREMENT APPLICATION

Dear: – …………………………………

– …………………………………

Full name: ………………………… Position: ………………………………….

Unit: ……………………………………………………………

Time worked at the company……………………………………

Current labor contract term………………………………

Reasons for wanting to terminate the labor contract before the expiration date………………

Start terminating the labor contract from date…………………………….

Opinion of direct manager…………………………………………

Opinion of the Human Resources Department………………………………………………

Opinion of the Board of Directors of the company…………………………………………

……, day …… month …… year……

Applicant

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(Sign, write full name)

Model number 3

SOCIALIST REPUBLIC OF VIETNAM

Independence – Freedom – Happiness

RETIREMENT APPLICATION

To: Board of Directors of the company ………………………………………

My name is:……………………………………………………………………………………

Currently working at………………………………………………….

I make this application, requesting the Board of Directors to let me resign for the reason: ……………………………………………………………………….…

While waiting for the approval of the Board of Directors of the Company, I will continue to work seriously and hand over work and assets to my direct manager, ………………… ……………………

I sincerely thank you!

……, day …… month …… year……

Applicant

(Sign, write full name)

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Writing a resignation letter is an important step when you decide to leave your current job. To be convincing and maintain professionalism, you need to write a concise and clear application. If you are considering changing jobs and want to find new opportunities in District 1 or Go Vap jobs, this is the ideal time to prepare a convincing resignation letter.

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Finally, to make a good impression with new employers, don’t forget to refer to how to make a CV and prepare carefully for your new career journey.

The above article has shown you how to write a convincing and professional resignation letter. When one door closes, another career door will open for you. Hope you will soon find a suitable new job at Nguyễn Tất Thành. In addition, don’t forget to share the article as well as follow vietnamworks.com’s HR Insider category more often so you don’t miss the next useful information.

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— HR Insider —Nguyễn Tất Thành – Vietnam’s No. 1 online recruitment website

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